Whether or not your organization is absolutely distant, again to the workplace full time, or a mix of each; should you’re a finance chief managing enterprise journey spend on your group, you’ll know the way essential it’s to have easy-to-manage processes to trace your spend. Particularly since company journey wants are on the rise and predicted to proceed to extend throughout the board.
Protecting observe of staff’ enterprise journeys and expense stories is not any straightforward process. Relying on the way you at present guide your corporation journey, whether or not that be by a standard journey company or reserving flights and motels on shopper web sites, your finance crew will probably be properly conscious of the wrestle of chasing bank card receipts, maintaining observe of sophisticated expense administration processes and attempting to get forward of their journey finances.
Listed below are 3 key methods TravelPerk takes the stress out of managing enterprise journey spend and bills.
1. Entry to real-time reporting on enterprise journey spend
TravelPerk is a enterprise journey reserving software with an intuitive cellular app the place you’ll be able to guide your entire worker journey in a single place. Our company journey administration software has one of the best stock of journey suppliers available on the market, which means you’ve extra selection to select from and assured one of the best charges. Our journey administration platform was designed to make each the reserving course of and journey spend administration quite a bit less complicated.
By reserving every thing in a single place, our on-line reserving software permits finance groups to maintain journey prices down, maintain observe of their journey finances, and ensure all travel-related bills are underneath management.
Enable us to clarify…
Let’s say you’ve 8 crew members all visiting a convention in Barcelona subsequent week. Relatively than each colleague reserving flights and lodging by totally different on-line suppliers, inflicting a nightmare on your finance crew to handle, in the event that they guide with TravelPerk you’ll have all their itineraries and journey spend recorded in a single place. With our subtle reporting instruments, your finance crew can see, in real-time the place spend goes, and keep forward of the finances.
The times of retrospectively chasing receipts to get a grip on journey spend are properly and actually over. With TravelPerk all of your company journey prices can be found in real-time.
Our custom-made reporting performance means you can also make better-informed monetary selections. Our reporting instruments are as versatile as you want them to be. You possibly can create stories to point out spend per crew, worker, journey service, recoverable VAT, and extra. The stories are additionally accessible to export so you’ll be able to create wider visibility on how your organization is spending cash and whether or not you’re underneath or over finances.
See how straightforward it’s to trace your corporation journey finances with Travelperk
2. Seamlessly combine your most well-liked expense administration platform
Put merely, we wish to make enterprise journey administration straightforward on your entire firm. Which means an general higher person expertise on your finance crew, journey supervisor, and enterprise traveler.
With TravelPerk, not solely are you able to view journey spend in real-time, we offer one-click integration together with your favourite expense administration answer. Permitting you to guide all of your journey and handle enterprise journey bills multi functional place.
Because of this any time you buy a visit on TravelPerk, the full value of your journey will probably be synced to your expense administration software routinely. So you’ll be able to maintain all bills associated to the identical enterprise journey (together with “down route” bills like meals, taxis and so forth) in a single place, giving your finance crew full oversight. Magic!
We companion with main expense administration software program akin to Expensify, Ramp, Divvy, Yokoy, Circula, and so forth. Try our market for a full listing of our expense administration companions.
3. Automated journey insurance policies and customised spending limits
Relatively than having your company journey coverage hidden away in your firm’s shared drive the place it’s simply ignored and forgotten, with a journey administration firm like TravelPerk your journey coverage is ‘baked’ into the reserving course of. Which makes it tremendous straightforward on your vacationers to remain compliant and encourages staff and journey managers to make better-informed selections when reserving their subsequent enterprise journey. (Which in lots of instances encourages value financial savings throughout the group!)
After they make a reserving on our platform, vacationers can filter by outcomes which are “in coverage” and in the event that they neglect to do that, we’ll at all times notify them if a flight or lodge is out of coverage.
Right here’s an instance of how this works with TravelPerk:
Our platform additionally means that you can simply arrange custom-made spending limits and automatic approvals for various groups or people inside your group.
Don’t need your gross sales crew to guide enterprise class airfares? No downside! Want to permit much less restrictive journey preparations on your CEO? Straightforward!
Right here’s what personalised journey insurance policies appear like with TravelPerk.
Having your coverage baked into our enterprise journey administration answer not solely improves journey coverage compliance but in addition your inside workflows by permitting you to arrange automated approvals.
So what does this imply in observe?
If Olivia, in your gross sales crew, is heading to New York for a consumer pitch and books a flight inside coverage, relatively than having to attend for her crew result in approve the journey, you’ll be able to set this to be routinely accepted – since her journey plans fall inside finances. Equally, in case your finance crew prefers to have full oversight of their journey finances and to approve each journey, you’ll be able to set this up too! Both means, you’ve full management and adaptability to arrange approval processes whichever means works finest for you all inside the TravelPerk reserving software.